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If you were asked how much money you made and how much money you spent in the last year, what would your response be? If I were to pose the equivalent question to a company, I may be given the income statement as an answer. I should be able to answer the following questions after I review the income statement of a company:

 

  • What are the revenues of the company during the period?
  • Have the revenues increased or decreased over the last two years?
  • What are the various components of cost?
  • How profitable was the company during this period?
  • What are the earnings attributable to a share or the Earnings Per Share?

 

The income statement may be referred to by other names including statement of income or statement of operations but it essentially highlights the revenues the company earned over a period and the expenses incurred to generate that revenue.

 

You must note two things before you dive into an income statement. First, note the time period the income statement covers. Income statements show the revenues, expenses and profits over a specific period, usually a year or a quarter. Second, pay attention to the unit of measurement used which could be thousands or millions and the currency used.

 

When we look at Apple’s financial statements, we see that the income statement indicates “three years ended September 24, 2011”. Apple’s financial statement provides income statements for three years 2009, 2010, 2011 each covering a year of activity.

 

How Profitable is the Company?

 

I look at the income statement to understand how profitable the company is. The income statement tells me the value of the goods and services the company was able to make servicing its customers over a specific period. This amount is reflected as revenues of the business. The income statement also shows the various expenses or costs incurred to generate the revenues during this period. These expenses are recorded under various categories or heads. The expenses are set off against or subtracted from the revenues to indicate the profit or net income of the business.

 

Revenues – Expenses = Net Income (Profits)

 

If the net income is positive, we say the company has made a profit and is profitable. If the net income is negative, it is referred to as a loss and we say that the company has not been profitable during the period. The income statement helps me understand if the business is able to provide goods and services at a cost lower than the price it is able to charge its customers.

 

To illustrate this, let’s look at Apple’s 2011 Income Statement. We can see that Apple was able to generate revenues of $108.2 billion. In other words, Apple provided its customers goods and services worth $108.2 billion. Apple incurred expenses of $82.3 billion to generate this revenue leaving Apple a net income or profit of $25.9 billion.

 

Net income is Revenues less Expenses

 

To make this more meaningful I can look at expenses as a percentage of revenues. I can see that the expenses are 76% of revenues. The net income is 24% of revenues and is commonly referred to as the net profit margin. It indicates that for every dollar of revenues Apple makes, it earns 24 cents as profit. How does this compare to Google, Dell, Wal-Mart or American Airlines? Which of these companies are profitable? Some of these companies have more expenses than revenues resulting in a net loss instead of a net income.

 

Components Of The Income Statement

 

Revenues

 

The first line I look at in an income statement is the revenues generated in the specified period. I also look to see if the revenues have increased or decreased over time.

 

Apple's 2011 revenues

 

For example, when I look at the income statement of Apple, Inc., I can see that the revenue for the year ended on September 24, 2011 is $108 billion. I also see that the revenue have increased over the previous years. How does Apple’s revenue compare to the revenues of Google, Walmart and American Airlines? Which of these companies is the largest in terms of revenue and which company’s revenue is growing fastest ?

 

Many income statements also provide a breakup of the different types of revenues. For example Google provides a breakup of its revenues as revenues from advertising on its own properties, advertising from network properties and other end fees. Some companies also report gross revenues and net revenues. Gross revenues are revenues the company has made during the year. However, a company can expect non-paying customers, cancellations and refunds and these are subtracted from the gross revenues to arrive at the net revenues.

 

Cost Of Sales & Gross Margin

 

The next line I look at is the cost of sales. It is also referred to as the cost of goods sold and indicates the direct costs involved in providing the services or manufacturing the goods that provided the revenues. The cost of sales or goods sold includes the direct costs incurred to provide the product or service such as cost of raw material, salaries, wages, etc.

 

Cost of Goods Sold

 

In 2011, we see that it cost Apple $64 billion in direct expenses (cost of goods sold) to produce $108 billion in sales.
Gross margin is arrived at by subtracting the cost of sales from revenues. This figure indicates how much of money is left over after the cost of sales to cover other operating expenses such as marketing, distribution, administration and corporate expenses.

 

Dividing the gross margin by the revenues gives me the gross profit margin in percentage terms. I review what this number has been over a few years to see if it will give me any insight into the business. An increasing or steady gross profit margin is a good sign whereas a declining gross profit margin should get me concerned.

 

Revenues - Cost of Goods Sold = Gross profit

 

I can see that Apple has been able to maintain a steady gross profit margin over the last few years.

 

What do you notice about the gross profit margins of Google, Walmart or American Airlines? Which of these companies has been able to maintain a steady gross profit margin? Has the change been for better or worse?

 

Operating Expenses

 

The cost of sales and gross margin are typically followed by other operating expenses. This includes research and development, selling expenses, marketing costs, commissions, royalties and fees and any other operating expenses incurred during this period in the normal course of business. Operating expenses are slightly different from the cost of sales expenses because they are usually incurred over the period and not directly linked to the production of goods or services.

 

Apple’s financial statements shows that it spent $2.4 billion on research and development and $7.6 billion in selling and general expenses in 2011. The amount of money spent by a company on the different types of operating expenses will depend on the nature of their businesses. Apple is in the technology arena and is required to invest significantly in research and development whereas Wal-Mart which is a retailer may not invest significantly in research and development.

 

Operating Income

 

I subtract the operating expenses from the gross margin to arrive at the operating income. The operating income indicates the profits generated from the core activities of the business. This is a number I would pay attention to because it represents the value the company is generating from its core business. I would also be interested to see what this number has been as a percentage of revenue over the last few years to see if I can notice any trend in profitability from the business.

 

Operating expenses as a percentage of operating income

 

Apple’s operating income in dollars and its operating income as a percentage of revenues over the last three years has been increasing significantly. This indicates a very profitable business.

 

What do you notice about the operating income in dollars and its operating income as a percentage of revenues of Google, Wal-Mart or American Airlines?

 

Other Income and Expenses

 

After the operating income and expenses have been reviewed, I will review the other income and expenses of a business. Often business have acquired intentionally or unintentionally investments that produce sizable revenues. Most companies have borrowed money and will pay interest on the money borrowed. The interest costs incurred will be reflected in this section of the balance sheet. Sometimes other expenses that have been incurred by the company will reduce the overall profitability of the company.

 

Apple has a lot of cash in its balance sheet and relatively little debt. Therefore, Apple has other income to report and no interest expenses to report. What other income and expenses do you notice in the income statements of Google, Wal-Mart and American Airlines?

 

Net Income and Income Taxes

 

Subtracting the other income and expenses from the operating income of the business will give you the profit before taxes. Uncle Sam collects his share of the profits at this point. Taxes collected are used to run the government and provide public infrastructure to the nation. The computation of income taxes is a more complex process and one that we will not address at this level.
Subtracting the provision for income taxes from the profit before taxes gives you the net income of the business. This is the amount the business has generated during the period for its shareholders.

 

Net income and income taxes

 

Apple’s net income has been increasing dramatically with growth rates of 70% and 80%. Can we say the same about Google, Wal-Mart or American Airlines?

 

Earnings Per Share and Dividend

 

We saw in the earlier section that Apple has generated $25.9 billion of net income for its shareholders in 2011. This belongs to all the shareholders together. Dividing the net income by 924,258, which the number of shares outstanding, will give you the portion of net income that belongs to a shareholder who owes only one share of Apple. This is referred to as the Earnings Per Share (EPS).

 

Often companies also have another line here indicating Diluted EPS which is arrived at by dividing the net income by the outstanding shares and options or share warrants. We will not address this topic at this level.

 

The earnings per share is only the amount of net income attributable to each share outstanding in the company. The company can decide to retain this income in the company so it can be re-invested back in the business or pay it out to shareholders. The amount paid to the shareholders is called the dividend.

 

Apple has not paid out a dividend historically but has announced one recently. Wal-Mart however pays out dividends every quarter. What do you notice in the income statements of Google and American Airlines?

 

An important aspect to note with regard to the income statement is that the amounts reflected are what the company earned or incurred. It is not the amount of money collected or actually paid. This information is usually derived from the cash flow statements.

 

Understanding Income Statements: Summary

 

The income statement summarizes the performance of a company for a specified period. The income statement tells you the revenue generated from goods or services provided and the expenses incurred to generate that revenue.

 

If I could only take away three facts from an income statement, I would look at:

 

  • the revenues generated by the firm (so I know the size of the business);
  • the profit margin (so I know the percentage of revenues that was left over for its shareholders after expenses); and
  • Earnings per share (so I know the portion of the earnings I will be entitled to if I owned one share)

 

If you have questions or need help with figuring out an income statement, feel free to call our accounting or finance teams and we will be happy to assist you.

 

Next Steps:  Now that you have a good understanding of what is in an income statement and how to read an income statement in a company’s annual report, why don’t you head over to either:

 

 

If you have questions or need help with figuring out an income statement, feel free to call our accounting or finance teams and we will be happy to assist you.